All staff, volunteers and joint management partners are invited to contribute photograph(s) and text descriptions to be considered for inclusion in a high quality, hard cover, full-colour photo book.


  1. The 'Department' means the Department of Biodiversity, Conservation and Attractions, Parks and Wildlife Service (ABN 38 052 249 024) of 17 Dick Perry Avenue, Kensington, WA, 6151. Subject to any laws governing this project, any decision of the Department about this project is final.
  2. Information on how to submit photograph(s) and text description forms part of these Terms and Conditions. Uploading your photograph(s) and text description is deemed acceptance of these Terms and Conditions. If you do not agree with any part of these Terms and Conditions, you should not upload your photograph(s) and text description.
  3. You are only eligible to upload your photograph(s) and text description if you:
    1. are aged 18 years or older, or are under 18 but have parent or guardian consent to enter; and
    2. have exclusive intellectual property rights (including copyright ownership) in relation to the photograph(s) submitted in your entry.
  4. By submitting photograph(s) and text description, you warrant to the Department that you are eligible to participate in this project based on these Terms and Conditions.
  5. The Promotion Period starts 9.00am (AWST) 3 August 2020 and ends on 5.00pm (AWST) 01 December 2020. Submissions will only be accepted if they are received during the Promotion Period. 
  6. You can submit to this project by completing entry form here for DBCA staff, and here for volunteers and joint management partners in full and uploading your image and text description. 
  7. The Department does not accept any responsibility or liability (in negligence or howsoever) for lost, late or incomplete submissions, all of which will be ineligible.


Technical Specifications

8. The photograph(s) will only be accepted in minimum 300dpi and supplied in .tif or .jpeg formats.

9. RAW image files will not be accepted.

10. Each photograph must be captioned with the photographer’s name and the national or marine park and/or location in which the photograph was taken.

11. A 50-word text description should be supplied for each photograph.

12. Editorial support is provided and your entry may be edited.

14. Photograph(s) should be ready for publication so that no other finishing is required.

15. Photos may be modified or edited by the publisher.

16. A single-entry form must be used for each photograph uploaded via the website.

17. Photograph descriptions provided by the entrant may be edited for inclusion in the photo book.

18. There is no restriction on when a photograph was taken or if it has been previously submitted into photography competitions.

19. There are ten categories and each entry must align with one of the categories. The ten categories are: Micro and macro, patterns and textures, colour and movement, connection to country or place, emotions and feelings, get high –get low, culture and heritage, on or under water, people faces and places, cycle of life.

20. Participants agree to their images and names being published on the Department’s social media pages and websites, with the possibility of third party sharing.

21. Images of landscape and country must include the Department's land or tenure.

22. Images of wildlife must be of Western Australia’s native wildlife.

23. Images of people must have a connection to the Department.

24. All submissions must meet the requirements set out in these Terms and Condition. Entries that do not meet these requirements may not be accepted or considered. The Department may determine at its discretion whether each submission meets the requirements. The following types of submissions will not be accepted:

a) Entries that contravene any law, infringe the rights of any person or are obscene, offensive, potentially defamatory, discriminatory, indecent or otherwise objectionable or inappropriate (this includes, any content involving nudity, malice, or excessive violence);

b) Entries that violate another person's copyright or intellectual property rights;

c) Entries that condone or promote unlawful activity;

d) Entries that are misleading, fraudulent or deceptive;

e) Entries that include language or imagery that harasses, discriminates or is rude in nature;

f) Entries that are spam or intended to cause technical disruptions to email servers;

g) Entries that are considered by the Department to be potentially distressing, such as photos of natural disasters or sacred sites;

h) Entries that communicate a potentially objectionable or inappropriate advertisement or message;

i) Entries of DBCA’s operational procedures;

25. Judicious use of dodging and burning may be acceptable if the Department believes that the photographer's objective was to adjust the tonal range of an image so that it more closely resembles what the photographer saw. Similarly, minor adjustments such as cropping, adjustments to brightness, contrast, sharpening and colour balance may also be acceptable.

26. Photographs in which a person can be clearly identified may be ineligible unless the entrant can produce evidence to the Department's satisfaction that the person has provided their written consent for the image to be used in this competition. In the case of a minor, consent must be provided in writing by their parent or guardian. The Department may request to inspect the written consent and may request any additional documentation (including a statutory declaration) be signed to satisfy the Department that appropriate consent has been obtained. The Department reserves the right to reject any photograph(s) at all times notwithstanding that consent has been obtained.

27. Photographs submitted to the project must be of a high quality, as assessed by the Department.


28. By submitting an entry, the entrant warrants that they hold all intellectual property rights (including copyright) in each photograph submitted for the purposes of this project. The entrant warrants that the photograph is their original work and that they have not copied any part of another person's work.

29. The Department may request proof and documentation to support a claim of copyright ownership, including a statutory declaration. The Department may reject any photograph(s) if proof of copyright ownership, to the Department's satisfaction, is not provided.

Selection process

30. The entries for the photo book will be chosen by the Department's selection panel. The panel will consist of employees of the Department at its absolute discretion. The decision of the selection panel is final.

31. The Department intends that selection will take place at the end of the Promotion Period. The Department may extend the period of time for selecting the photographs at its sole discretion.

32. Entries will be selected based on the following criteria (Judging Criteria)

a) creativity and aesthetics;

b) technical merit;

c) relevance to the theme(s); and

d) authenticity.

33. Chance plays no part in determining which entries will be selected. Each valid entry will be individually judged against the Selection Criteria .

34. The Department reserves the right to accept or reject any photograph and may exercise absolute discretion in selecting or rejecting any photograph.

35. The Department reserves the right to not select a photograph to be published.

36. The Department retains all images submitted.

37. The Department retains the right to publish images from unsuccessful entrants at a later date.

38. The Department may, at any time, disqualify any entrant who, in the opinion of Department, has not complied, or does not comply, with these Conditions of Entry or a law applicable to the entrant, or who has engaged in any unlawful or improper misconduct which jeopardises the competition.


39. Photographers of images selected to be published in the photo book will be notified via email by after the promotion period ends.

40. Copies of each entry will be stored in the Department's image library. The catalogue record will contain a caption and the name and contact details of the photographer.

41. By submitting an entry form and photograph, the entrant agrees to execute or sign any documentation (for example a licence deed poll) necessary to give effect to the licensing of any intellectual property rights (including copyright) to the Department.

42. The entrant grants to the Department, a royalty-free, perpetual, irrevocable, worldwide licence (including a right of sub-licence) to use, reproduce, publish, distribute, communicate and display any photograph submitted to this competition in connection with any present or future promotion of the Department and third parties.

43. The copyright and licence of images taken by employees in their departmental capacity are owned by the Department to use, reproduce, publish, distribute, communicate and display any photograph submitted to this competition in connection with any present or future promotion of the Department and third parties.

44. The entrant, by submitting an entry to the competition, consents to and permits the image to be reproduced in the following publications and platforms without charge:

a) The full-colour, hard cover photographic book.

b) LANDSCOPE magazine and accompanying promotional material, including Electronic Direct Marketing (EDM) campaigns;

c) any form of media coverage relating to the Department;

d) the Department’s websites and online shop;

e) the Department’s social media accounts (e.g. on Facebook, Instagram, Twitter, You Tube);

f) in-house material; and

g) any other materials and publications associated with the Department.

45. All costs associated with being selected for the photographic book are the responsibility of the entrant.

46. Any entries published by the Department will acknowledge the photographer, where possible. Despite the 'preferred credit line' field on the entry form, the form of acknowledgement is solely at the Department's discretion. It will usually consist of the photographer's name.


47. The Department requires entrants to provide certain information, including personal information, in the entry form. The Department requires the information for the following purposes:

a) to enable the Department to identify and contact the relevant entrant for any reason related to this project, for example, to notify successful entrants or to request permission from an unsuccessful entrant to retain a submitted photo;

b) to enable the Department to identify and contact the relevant entrant for proof and documentation in relation to a claim of copyright ownership; and

c) for the general administration and conduct of the project.

48. The entry form, including the personal information set out in it, will be retained by the Department in accordance with the Privacy Act 1988 (Cth).

49. In accordance with the Privacy Act 1988 (Cth), you may obtain access to your personal information and to request its correction by visiting the Department's Freedom Of Information website page:

50. When you submit an entry form or email to the Department, the Department will record and use your personal information (including your email address) for the purposes of including you in the competition and, where appropriate, selecting winning entries. By submitting an entry form, you consent to:

a) the use by the Department (and its employees, agents and contractors); and

b) the disclosure to a third party (at the discretion of the Department), of any personal information that is collected by the Department as part of, or in the course of administering the project, for the purposes of:

  •  verifying your eligibility to enter the project;
  •  communicating with you (e.g. to seek further information about the entry);
  •  advising you of the outcome of the project;
  •  obtaining feedback about the project for evaluation purposes;
  •  exercising the Department 's rights under these Conditions of Entry (including the right to publish the names of winners); and
  • providing names and contact details of the successful entrants (entrants will be notified prior to their contact details being released) to journalists as required to facilitate media coverage of the competition, or to people and publishers who contact the Department expressing an interest in obtaining a copy of the photograph.

51. Please be aware that as the internet is an unsecure medium, there is a risk that unencrypted information submitted via email may be intercepted, read or modified.

52. If you do not provide the personal information required by the entry form, your entry may be deemed ineligible.

53. Copies of all entries, corresponding entry forms and any correspondence entered into between the entrant and the Department will be stored by the Department. The Department's image library catalogue record will contain a caption including the name and/or contact details of the photographer.

54. All records (including entry forms) will be managed and disposed of in accordance with the State Records Act 2000 (WA)).

Modification or cancellation

55. The Department may exercise its discretion, at any time:

a) to modify, suspend, postpone or cancel this project without notice to entrants; and

b) change or amend these Conditions of Entry without notice to entrants.

56. An entrant may withdraw their entry at any time by notifying the Department, via email to 


57. To the extent permitted by law, the Department excludes all liability (in negligence or howsoever) to entrants for any loss, damage, claim or expense that entrants suffer or incur in connection with this competition.

58. Entrants indemnify the Department on demand against all claims directly or indirectly incurred or suffered by the Department in respect of:

a) any infringement by the entrant of any intellectual property rights of any other person in respect of any photograph(s) entered into the competition;

b) the use of the photograph(s) by the Department; and

c) any breach of these Conditions of Entry.

59. All entrants release the Department from any liability (in negligence or howsoever) cost, damage, loss or expense arising out of, or in connection with, entry into this competition and the use of any photograph(s).

60. The Department enters into, performs & enforces these Conditions of Entry as agent for & on behalf of the State. Any right expressed to be a right of the Department’s is a right of, & may be exercised by, the State. In these Conditions of Entry, & unless the context otherwise requires, ‘State’ means the State of Western Australia & includes each & every officer, agent, agency, department, instrumentality & emanation thereof.  

Page reviewed 29 Jul 2020